This provides a summary of what is covered in the full-text publication, “Fixed and Flexible Cash Rental Arrangements for Your Farm” located in the AgLease 101 document library aglease101.org – a publication to help operators and landowners develop equitable cash-rent arrangements and assist them in making sound decisions based on an equitable evaluation of resources.
A cash rent lease is a fixed agreement in which a landowner receives a pre-determined payment from the farmer to rent the farmland —it does not change based on crop, yield, or market prices.
There are both advantages and disadvantages to cash rent arrangements for the landowner and the land operator. For the landowner, less (perhaps no) managerial input is required than with other leasing arrangements and bears no price, cost, or production risks. Yet determining a cash-rent amount acceptable to both parties can be difficult and in average or above-average years, the landowner may receive less net income than from crop-share rent. For the operator, compared to land ownership, less capital is tied up in the land asset. Yet the operator must supply all the operating capital needed to purchase crop inputs, as well as to pay any of the cash rent that is due in advance and cash rental rates tend to trend upward as crop yields increase, even though most of the yield increases may be a result of managerial skills. More details and points to consider in deciding whether the fixed cash rental arrangement fits your situation are outlined in Part 1 of this AgLease101.org document.
A number of factors affect cash rental rates. Ultimately, supply and demand of cropland for rent will determine the cash rental rate for each parcel. The expected return from producing crops on a farm parcel is the overriding factor in determining the demand for a farm. Land quality, variability and fertility, previous crop, size and shape of fields, and location are all important factors. Conditions placed on the lease by the landowner or special contracts that are tied to the farm that restrict the operator may negatively impact cash rents, while other examples may positively affect cash rents such as high value crop contracts.
Approaches to cash rental agreements: Aglease101.org provides an overview of the following approaches to cash-rental agreements, including worksheet examples:
Flexible-cash lease agreements involve the operator paying the landowner a predetermined cash fee adjusted for changes in prices and/or yields. The landowner has increased opportunities to share in additional income under a flexible-cash lease agreement when compared to a fixed-cash agreement, and in-turn takes on more responsibility for the risks. For the operator, less risk is assumed and cash-rent expense is lower if crop prices or yields are less than normal. Calculating flexible cash rent requires more communication and management from both parties regarding how to verify the factors that are used to set the rent. The AgLease101.org document provides details and examples for the different methods of flexing cash rent. Cash rents are flexed primarily by: 1) changes in crop price only 2) changes in crop yields only 3) both crop price changes and yield variations or 4) changes in cost of inputs.
The details of how the rent will be determined should be clearly specified in a written lease agreement. Including one or two examples with different prices and yields is helpful, as well. Advantages of a written agreement are:
Part 4 of 5 of the Agriculture Leases video series
This video is part of a series that includes an example dialog between land/farm owner and renter as they negotiate the specific details of a lease agreement, highlighting important resources, tools and considerations to inform a resilient and robust agreement that serves both parties as well as discussing specific leasing topics.
Ag Lease 101 helps both land owners and land operators learn about alternative lease arrangements and includes sample written lease agreements for several alternatives. Ag Lease 101 was created by and is maintained by the North Central Farm Management Extension Committee.
Summaries of Ag Lease 101 publications